Backfile scanning allows you to prioritize your documents by creating a series of projects, scanning the most essential documents first. This service is a great starting point for companies. Companies can Budget the conversion over a period of time mitigating large out lays of money.
Who can benefit from back file conversions?
Many companies rely on files and records to keep operations moving. Organizations of all sizes. Businesses large and small need to retain employee records many other enterprises must keep records for clients or patients according to legal mandates. These files build up over time and legal or internal requirements often prevent businesses from purging them. Employees devote significant time and energy locating these often hard-to-find documents and re-filing them. Since paper-based systems are subject to human error, these documents can get lost or misplaced, adding to the time spent tracking them down. Even the most organized filing system is time consuming to look through, and the costs of storage, making photocopies and faxes can add up.
Your employees’ time can be more effectively and efficiently used elsewhere. Moreover, when organizations digitize their paper records, operations become much smoother. Any enterprise that works with countless records can reap significant benefits from investing in a back-file conversion.
Back file conversion reduces the paper and confusion
DSSI services enable organizations to convert paper files and records into digital formats that can be stored in a content management/information system. Once this is accomplished, these files are organized using metadata. Instead of chasing paper around the office, employees can do a keyword search to find the correct file. Since the filing system is stored in the onsite, in the CLOUD or a hybrid, workers can access them from any computer or smart device.