Back File Conversion

Back file conversion is the process of scanning all of your paper documents to digital images usually done at the same time a document management solution is implemented.

Back file conversion is the process of scanning all of your paper documents to digital images. Back file conversions should be done at the same time a document management solution is implemented. Unfortunately this is not always the case—often because of budget, personnel and lack of a plan. If half or more of your information is still locked in paper after you implement a document management solution, you will not realize the true potential of the “paperless” solution and will not see the promised ROI.

 
Who can benefit from back file conversions?

Many companies rely on files and records to keep operations moving. Organizations of all sizes, including title & mortgage, construction, schools and healthcare providers are just a few examples of the enterprises that can benefit from back file conversion. Businesses large and small need to retain employee records many other enterprises must keep records for clients or patients. These files build up over time and legal or internal requirements often prevent businesses from purging them. Employees devote significant time and energy locating these often hard-to-find documents and re-filing them. Since paper-based systems are subject to human error, these documents can get lost or misplaced, adding to the time spent tracking them down. Even the most organized filing system is time consuming to look through, and the costs of storage, making photocopies and faxes can add up.

Your employees’ time can be more effectively and efficiently used elsewhere. Moreover, when organizations digitize their paper records, operations become much smoother. Any enterprise that works with countless records can reap significant benefits from investing in a back file conversion.

 
Back file conversion reduces the paper and confusion

DSSI services enable organizations to convert paper files and records into digital formats that are stored in a content management/information system. Once this is accomplished, these files are organized using metadata. Instead of chasing paper around the office, employees can do a keyword search to find the correct file. Since the filing system is stored in the onsite, in the CLOUD or a hybrid, workers can access them from any computer or smart device.

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